For Payroll Providers
Many payroll providers today still operate their payroll processing based on email, phone and clunky FTP servers and sending file attachments between their payroll service team and the customer. They offer their customers very limited self-service functionality so customer needs to call in to get updates and get queries answered. And they manage their internal service operations based on spreadsheets and Outlook calendars.
If you are a payroll provider and find yourself in this situation, there are three reasons why you should think about upgrading your payroll operations to a modern, user-friendly payroll management platform:
Customers are increasingly looking for state-of-the-art technology when choosing a payroll solution. Smart, easy-to-use technology surrounds us in our daily lives, and for a new generation of tech-savvy customers it is no longer acceptable that their business applications lag behind. Giving your customers a modern, technology-enabled user experience will allow you to differentiate yourself from other vendors and will increase the “stickiness” of your service.
Under the new GDPR regulation, payroll providers will have increased responsibilities as a Data Processor and will be subject to an onerous penalty regime. Sending emails and attachments containing personal data be will no longer acceptable. You need digitized workflows, powerful data encryption, stringent access controls and comprehensive audit trails. Since ultimately customers are liable, they will choose vendors who can demonstrate strong GDPR compliance.
By using modern, digitized workflow tools you will be able to significantly increase the productivity of your team. Reduce the time your team is wasting with tracking down information or chasing up issues, and allow them to focus on value-add activities instead. Systematically track all operational KPIs (like missed deadlines, completion times, errors, etc.) across all your customers to proactively identify areas of improvement (on the customer side or within your team).
Ultimately deploying a cutting-edge payroll operations solution will have the following impacts for your business:
Introducing Payzaar
Payzaar’s innovative Payroll Operations Platform helps you manage your payroll operations and compliance requirements in a secure, reliable and efficient manner. Payzaar’s state-of-the-art platform drives a number of key benefits:
Fast Path to GDPR Compliance
Based on built-in access controls and secure handling of personal data
Better Collaboration with Customers
Based on a modern, online user experience and intuitive self-service tools
Streamlined & Automated Processes
Increasing the efficiency of your team and the quality of your service
100% Data & Process Transparency
Detailed Payroll Reports, Process KPIs, Compliance Status, Audit Tracking…
These advanced capabilities will help you attract new customers and retain existing ones.
The best part is that our modern, cloud-based solution is designed to be very configurable and self-service enabled, easy to deploy with any payroll backend. Implementation takes a few weeks not months (as is the case with traditional solutions). And we do not charge implementation fees. That’s how confident we are of our quick setup capabilities.
Fast Path to GDPR Compliance
By executing your payroll through the Payzaar platform, you take advantage of our built-in secure data handling and communication capabilities that conform with GDPR standards and provide you with “GDPR compliance in a box”.
Specific features include:
Tightly managed user access rights and detailed audit views of any authorized or attempted unauthorized access
All communication and data in the platform, in transit and at rest, is encrypted and only readable for authorized users with proper encryption key
Information cannot be sent – intentionally or unintentionally – outside of the authorized audiences, thereby avoiding misaddressed emails
Purge all personal information of employees as required by law upon departure of the employee or expiration of data retention requirements
Better Collaboration with Customers
Communicate and collaborate with your customers in a modern, online environment, making it easy and efficient for customers to navigate step by step through the entire payroll cycle.
Specific features include:
Share updates & information in secure environment and keep all group members (customer & provider side) informed of the latest actions and status
Securely archive all key documents related to a pay group and a specific pay cycle in a central document repository for easy access
Automatically alert the customer when action is required, sending reminders prior to specified cut-off dates and escalating as required
Track all communication, data submissions and approvals for post-mortem analysis in case of disputes or errors
Take a demo and learn how Payzaar can connect your global payroll operations.
Streamline & Automate Processes
Increase operational efficiency by digitizing your workflows, automatically triggering follow-ups and closely monitoring the status of the task completion against deadlines.
Specific features include:
Real-time updates on the status of any payroll run across your entire operations team and ability to quickly drill down into any specific issues
Proactively assign daily tasks to team members and create alerts based on upcoming deadlines
Automatically assign all tasks to designated delegate in case of out-of-office absence or escalate to supervisor in case of failure to complete on time
Provide comprehensive, automated data validation based on variance analysis and intelligent machine learning
100% Data & Process Transparency
Provide deep insights into payroll data, statutory filing status and process performance to the customer, and evaluate your own team’s performance based on key operational KPIs.
Specific features include:
Provide customer with self-service access to interactive payroll reports that allow for real-time comparisons and drill-downs down to the employee level to identify trends and outliers
Track volumes, timeliness and accuracy of completed payroll cycles to show performance versus SLAs and to identify potential areas for process improvements
Capture all local filing requirements per customer/pay group in a central place and track timely completion of those filings
Let your customer anonymously benchmark their payroll data and labor cost trends against their peers
* Coming Soon
